The Stoddard County Commission began their 2024 year with the Pledge of Allegiance and a prayer over the county officials, state officials, police and fire and all those serving in the military.
Alisha Trammel, Dexter Chamber of Commerce - Cal-Maine Foods, Inc. Update
“I just wanted to add or rather explain a couple of things that were in the press release,” commented Trammel.
1. Investment of $13 million putting into the upgrades of the processing plant, mill and hatchery. That is their initial estimate of investment into the buildings and the process.
2. Employment numbers will be in phases. Phase one is 96 employees. That 96 comes from the Missouri Works Program and other state incentives. County wage island average of $44,000 per person currently and they will have to pay 80% of their salaries and 50% of their insurance benefits. They must have 96 employees and if they do not they are the disqualified from the Missouri Works Program.
Tyson pursued Cal Maine Foods, Inc. to purchase the buildings.
"We are actively recruiting for more businesses," stated Trammell. "The hotel project is coming along. I am actually meeting this week to get some dates.”
Motion to accept the meeting minutes from Friday, December 29, 2023 made by Commissioner Jarrell, seconded by Commissioner Stewart. All three voted yes and motion passed.
Important dates:
Martin Luther King Jr. day is Monday, January 15, 2024/ County offices are closed
January 10, 2024 is the last day to Register to Vote for February 6, 2024 Bond Election
Final Certification for the April 2, 2024 General Municipal Election is January 23, 2024.
Absentee Voting Begins for March 5, 2024 Charter Election is January 23, 2024
No Excuse Absentee Voting begins for February 6, 2024 Bond Election is January 23, 2024
Motion to enter into closed session made by Commissioner Jarrell, seconded by Commissioner Stewart. All three voted yes and motion passed.
The Stoddard County Commissioners opened the next to the last meeting of the 2023 year with a prayer and Pledge of Allegiance.
Old Business:
Commissioner Greg Mathis stated that everything looks good with the Department of Economic Development for the deobligation of the CDBG grant with Bootheel Regional Planning. He does have one form to send to them and that is the "sign-in" sheet for the last Commission meeting.
The final contract for the health insurance has been finalized. It was already voted on by the Commission at a previous meeting. Today the Commission signed off on the contract.
New Business:
Beau Bishop, Stoddard County Emergency Management
Bishop stated that the first quarter EMPG grant claims for the operating period of July 1, 2023 thru September 30, 2023 were submitted and approved. ON November 17th we were reimbursed $6,540.91 for this claim.
The EMPG 2nd quarter grant claims for the operating period of October 1st - December 31st will be submitted before January 15, 2024.
Stoddard County EMA fiscal year 2024 budget has been submitted to the Stoddard County Clerk's office to be reviewed by the Commission.
"On August 22nd - 25th I attended the 2023 Missouri State Emergency Management Conference and from August 30th - September 1st I also attended the 2023 MFSMA Annual Conference," commented Bishop. "On October 19th, I attended the quarterly SEMO EMA and RHSOC meeting. On November 6th the Stoddard County EMA hosted the NWS Winter Weather Workshop with the Paducah National Weather Service. Information was provided on the upcoming winter weather season and the new NWS Chat Service. 17 area stakeholders attended."
He continued to discuss the November 28th quarter Bootheel LEPD meeting and the December 13th quarter Stoddard County Consortium meeting. Stoddard County EMA asked for, and received approval from the board, for access to the Zuercher System that all county dispatchers use. With access, EMA will be able to start weather related CFS's for time tracking during an event, and will also have access to the map functions that will allow for EMA to place real time barriers and information on the map concerning flooded/blocked roads, etc. Once these are placed on the map, all dispatches will be able to see the same information, so it can be conveyed to their appropriate people when routing to a call could be an issue.
The HMPG Siren Grant - Notice for bid is active. I twas advertised int he Daily Statesman, and the Daily American republic. Notice for bid is also posted on the front door of the Stoddard County Ambulance office. Bids are due no later than Friday, January 5th at 3 p.m. CST. Once all bids are received they will be brought to the Commission for discussion.
The procurement paperwork is ongoing for the HMPG Generator Grant.
The bid process has been completed for ARPA radios. Battles Communications was the only bid received. All paperwork submitted to BRPC and the approval was given to order radios. Radios have been ordered and we are waiting for them to be received. Preliminary breakdown of radio distribution is as follows: Puxico Fire (3), Dudley Fire (3), Essex Fire (3), Bernie Fire (3), Bloomfield Fire (2), Bernie MEA (1), Stoddard County EMA (1).
Bishop gave upcoming dates he will be attending three meetings. On January 18th there will be a quarterly SEMO EMA and RHSOC meeting, January 30th a quarterly Bootheel LEPD meeting and on February 28th and 29th in Columbia for the Local Volunteer and Donations Management Class.
Debbie Ellinghouse, AFLAC agent for Stoddard County
She stepped in for just a minute to check in with the Commission and drop off the Employee Benefit Options for 2024 with rates for the pay period
Motion to accept the regular meeting minutes for December 11th made by Commissioner Jarrell, seconded by Commissioner Stewart. All three voted yes and motion passed.
Motion to accept the closed session meeting minutes for December 11th made by Commissioner Stewart, seconded by Commission Jarrell. All three voted yes and motion passed.
Motion to close the regular session of the meeting at 11:51 a.m.made by Commissioner Jarrell and seconded by Commissioner Stewart. All three voted yes and motion passed.
The Stoddard County Commission began their Monday morning with a prayer and Pledge of Allegiance and by Presiding Commissioner Greg Mathis.
Bill Aslin, Mayor of Bloomfield
"I just wanted to clear up a few items on the parking regulations," commented Aslin. "We will not be closing any parking around the courthouse only next to the businesses to give them a chance. We have new businesses and we want to give them a chance to be successful," stated Aslin.
"We did have AA down from 4 p.m. - 8 p.m for the Christmas Around the Courthouse event on Saturday evening," continued Aslin. "We are very excited to have this event and our new businesses downtown."
"Christmas Around the Courthouse had sever vendors,' though we lost a few because of the threat of weather," stated Aslin. "It actually turned out to be a great evening. We had items for sale and many items for free. A Parade of Lights prior to the event with several entries. There were carriage rides for free, Santa was in the beauty shop with Dee Loflin taking photos for the Chamber. The event date has already been set for next year on December 7, 2024."
Katelyn Lambert, Bootheel Regional Planning Commission
"Duck Creek Township has used all of their funding for the ARPA monies with this request of $18,346.65 for the culvert expenses, and rental equipment expenses," stated Lambert.
Motion to accept the Duck Creek Township request for $18,346.65 out of the ARPA funds made by Commissioner C.D. Stewart, seconded by Commission Carol Jarrell. All three voted yes and motion passed.
There is approximately $188,934.04 left in ARPA Funds not designated for expenditure at this time. This is due to the interest earned on the ARPA funds being placed into money market accounts. The interested to date is $183,289.19.
New Lisbon Township
Mr.Terry Bates received a resignation letter from Loyd Hull who was on the board for the New Lisbon Township. The board met in a special meeting and have recommended Scott Jones or Mike Townsend.
The Lisbon Township board of directors has nominated Scott Jones and the Commissioner must vote to appoint him to the board.
Motion to appoint Scott Jones to the New Lisbon Township Board made by Commissioner Stewart, seconded by Commissioner Jarrell. All three voted yes and the motion passed.
Gary Wyman, Missouri Extension Office
Mr. Wyman brought in a budget request for the University of Missouri Extension Office. The only addition to the budget is a raise for the secretary of $1.00 per hour. Commissioner Mathis stated that they will take in consideration of their budge proposal.
"As long as I have served on the board I have never brought in a significant raise and we try our best to stay within our budget," stated Wyman.
The Commission will be going over the Stoddard County budget in the coming weeks. When it has been approved there will be a 10 day window if any citizen wishes to review the budget at the County Clerk's office before the final vote on the budget takes place.
Stoddard County 911 Board of Directors
"On October 10, 2023 I received a letter from the Stoddard County 911 Services Board of Directors that stated several members terms end on December 31, 2023. They are Dan Seiger, Doug Siler, Chuck Kasting, Leroy Stockton, and Andy Holden, stated Mathis.
Motion to reappoint Chuck Kasting, Dan Sager, Leroy Stockton, Doug Siler, and Andy Holden to serve another 3 year term made by Commissioner Jarrell, seconded by Commissioner Stewart. All three voted yes and motion passed.
Deobligation of CDB Grant with the Bootheel Regional Planning Commission as Administrator
On November 20th the Stoddard County Commission had a public hearing regarding the deobligation of the CDB grant rural broadband in the Puxico area. Commissioner C.D. Stewart was at a meeting in the Ozarks and not in attendance. Commissioners Mathis and Jarrell were in attendance; however no one came in with any issues or concerns during the public hearing.
Motion to vote to terminated the contract with Bootheel Regional Regional Planning Commission with regards to the CDB Grant for rural broadband in the Puxico area made by Commissioner Jarrell, seconded by Commissioner Stewart. All three voted yes and motion passed.
The Grant was tied to prevailing wages and the cost would be two to there times greater than just performing the work without the grant. Also the Commission has already obligated 1 million in ARPA funds for the project in Puxico. GoSEMO Fiber was awarded that money and is already performing the work in Puxico.
Department of Economic Development Money Owed
The Department of Economic Development performed administrative work on the CDB grant for rural Puxico for the fiber optic broadband in the amount of $21,600. This money will need to be reimbursed.
Motion to reimburse the Department of Economic Development for the administration work done by BRPC in the amount of $21, 600 made by Commissioner Jarrell, and seconded by Commissioner Stewart. All three voted yes and motion passed.
Josh Speakman, Stoddard County Collector/Treasurer
The city of Bernie entered into a contract, approved by the County Commission, with the Stoddard County Collectors Office to begin collecting city taxes for them a few months ago.
"During the transition process, it was agreed upon that the Collector would attempt to help settle some of their more recent delinquent accounts," commented Speakman. "In order to do this they gathered the last 4 years tax rolls and entered the delinquents into a separate collection software to monitor and then flag accounts in our county software."
"Let's back up a moment, the Bernie City's tax rolls were printed reports and when an individual came into pay at the city, they were given a stamped receipt/marked paid, copy retained at the city and then marked paid on the tax roll," continued Speakman.
The city of Bernie has had a handful of occasions where the County entered them into their city delinquent monitoring system, using the tax roll provided, triggering their system to flag them as they came in to pay the 2023 year and it showed they had not paid the previous years.
Speakman took action and offered two ways to deal with the issue:
1. Do not pay them, and return with the stamped receipt. They will then correct it on the city delinquent tracking system and all will be good. In the event they were unable to produce a receipt, they were made aware they would not fall off and would have to be addressed in the near future.
2. Pay the delinquent, return with the stamped or marked paid receipt from the city of Bernie and they would ensure the city of Bernie would reimbursed the tax and the County would correct it on their end.
The County Collector have been flexible and looking at each situation on a case by case basis.
"The mayor of Bernie, city clerk, and their city hall staff have also been very helpful during this transition," commented Speakman.
"These issues have been somewhat rare," continued Speakman. "By the County collecting , this helps eliminate these types of issues in the future. The citizens of Bernie now have a one stop shop and the resources such as the Tax Installment Plan, paying online with card or E-Check, or having us send a link to their phone to pay, Monday through Friday access in person and a 24/7 online access. Lots of options here for the citizens."
"I am not necessarily alarmed by the clerical errors, considering it was all done by hand, I somewhat expected some issues during this transition," continued Speakman. "The city of Bernie's willingness to make it right has also been extremely helpful."
Cecil Weeks, Stoddard County Clerk
County Clerk's Office will be open 8:30 p.m. - 5 p.m. on December 26th. This is the Christmas holiday for the County and they will be the only office open due it being the last day for people to file to run for office. This is unfortunate and the state may rectify this in the future to have the dates changed, but for now someone has to work that day.
Other Business
Motion to have the weekly Commissioner's meeting at 1 p.m. on Friday, December 29, 2023 made by Commissioner Jarrell, seconded by Commissioner Stewart. All three voted yes and motion passed.
Motion to approve the Ads and Abates for November 2023 from Josh Speakman, County Collector/Treasurer made by Commissioner Stewart, seconded by Commissioner Jarrell. All three voted yes and motion passed.
Motion to accept the open session minutes from December 4, 2023 made by Commissioner Jarrell, seconded by Commissioner Stewart. All three voted yes and motion passed.
Motion to accept the closed session minutes from December 4, 2023 made by Commissioner Stewart, seconded by Commissioner Jarrell. All three voted yes and motion passed.
Motion to accept the closes session minutes from November 20, 2023 made by Commissioner Jarrell, seconded by Commissioner Stewart. All three voted yes and motion passed.
Motion to enter into closed session at 11:04 a.m. for Personnel issues made by Commission Stewart, seconded by Commissioner Jarrell. All three voted yes and motion passed.
From the Desk of Josh Speakman, Stoddard County Collector/Treasurer
Missouri Property Tax Credit
You MUST PAY your local taxes first; this is a refund from the state.
If you FILE TAXES, 65 and older, or you are disabled see next few bullet points.
Married and own home, income 34,000 or less, and file taxes: fill out the following
File 1040 with MO PTS form accompanied with tax receipt and 948 (assessor form)
Single and own home, income less than 30,000, and file taxes: fill out the following
File 1040 with MO PTS form accompanied with tax receipt and 948 (assessor form)
Married and RENT, income 29,200 and file taxes: fill out forms below.
File 1040 with MO CRP accompanied with tax receipt and form 5674 from land lord. If the rental property is tax exempt the renter does not qualify.
Single and RENT, income 27,200 or less and file taxes: fill out forms below
File 1040 with MO CRP accompanied with tax receipt and form 5674 from land lord.
If you DO NOT file taxes, 65 or older, or you are disabled, see next few bullet points below.
Married and own home, income 34,000 or less, and file taxes: fill out the following
Fill out MO PTC form accompanied with tax receipt and 948 (assessor form)
Single and own home, income less than 30,000, and file taxes: fill out the following
Fill out MO PTC form accompanied with tax receipt and 948 (assessor form)
Married and RENT, income 29,200 and file taxes: fill out forms below.
Fill out MO CRP accompanied with tax receipt and form 5674 from land lord. If the rental property is tax exempt the renter does not qualify.
Single and RENT, income 27,200 or less and file taxes: fill out forms below
Fill out MO CRP accompanied with tax receipt and form 5674 from land lord.
If you are 100% VA service connected, and file taxes, follow the first set of bullet points; income and marital status threshold is excluded.
If you are 100% VA service Connected, and DO NOT file taxes, follow the second set of bullet points; income and marital status threshold is excluded.
The Stoddard County Commission meeting opened with a prayer and a Pledge of Allegiance lead by Presiding Commissioner Greg Mathis.
Designated Parking Signs
"I am here on behalf of the ladies that work in the courthouse. They are getting older and some don't get around as well as they used to. I was wanting designated employee parking areas to keep people out of them," stated Mrs. Wilson.
At the current time there are 2-hour designated parking spots. The signs were put up by the city of Bloomfield.
At this time the Commissioner Mathis is not in favor of putting up designated parking signs. He stated that we will put it on the agenda for next week and take a vote at that time.
Loyd Rice, GoSEMO Fiber
We are getting ready to have services in the city of Puxico. People will then begin requesting services. This has nothing to do with the grant monies that th eCommission designated for the rural Puxico area, but Rice wanted to update the Commission and let them know everything is on schedule.
"There will be a lot of people getting service soon. We have worked much better with Duck Creek and their county roads over there," Rice stated.
Mathis asked if GoSEMO Fiber would be applying for other grants.
"Yes we will look at all alternatives of grant funding," stated Rice. "There is a BEAD Grant that will be available; however there are David Bacon requirements, prevailing wages and other matching requirements and the rules are yet to be determined."
MAC Conference Update
CART money is managed differently across the state of Missouri per Josh Speakman, County Collector/Treasurer. Also lots of discussion on the SB 190 real estate tax credit for the elderly.
December Payroll
The Clerk's Office is requesting that the Commission ask the office holders to have their payroll in on December 20th vs December 21st. Mathis stated he would have the Clerk's office send an email to the Office holders to reflect that date.
Other Business
Motion to accept the November 20th regular session meeting minutes made by Commissioner Carol Jarrell, seconded by Commissioner Mathis since Mr. C.D. Stewart was absent. Commissioner Jarrell and Commissioner Mathis both voted yes.
Meeting minutes for the closed session were not available.
Motion to enter into Closed Session at 11:01 a.m. made by Commissioner Stewart, seconded by Commissioner Jarrell. All three voted yes and motion passed.
