The Stoddard County Commissioners held their weekly meeting on Monday, July 18, 2022 from 9 a.m. - noon at the Stoddard County Government building.
Bootheel Regional Planning Commission requested the contract signed by Sheriff Carl Hefner for the new body scanner. There was a change of contact person in the contract and therefore they needed another contract filled out and signed. They will send a copy to Commissioner Talkington.
Commissioner Steve Jordan made a motion to approve the July 11, 2022 meeting minutes, Commissioner Carol Jarrell seconded. No changes were made. All voted yes to approve.
Smith & Co., Pre-Construction Meeting, BRO-B103 (073/074) meeting opened at 10:00 a.m. sharp.
Colter Gaebler, Construction Manager and Project Manager opened the meeting along with Keith Simpson, contractor, who attended in person and representatives from MoDOT via telephone were present for the preconstruction meeting. Construction will begin on Bridge 760 on August 15, 2022 and should be completed by November 14, 2022. Bridge 784 has a start date of November 14, 2022 and should be completed by February 15, 2023. Both bridges are located in Stoddard County in Elk Township. They will be closed to traffic during construction.
Responsibilities of Engineers: The Construction Inspection Services Contract, includes inspection with authority to require compliance to contract documents. No instructions shall be issued to the contractor during construction except as authorized by the Construction Manager or Project Engineer
Responsibilities of Owner's Governing Body (Stoddard County Commission): All interests of the Owner in regards to this project will be conducted thru the Stoddard County Commission. The Owner shall not supervise or be responsible for the
Responsibilities of Contractor: The Contractor shall adhere to the contract documents and shall not deviate from the contract without written approval from the Engineer and Owner. The contractor shall supervise, inspect, and direct the work competently and efficiently, devoting such attention to and applying such skills and expertise as many be necessary to perform the work in accordance with the Contract Documents. Other responsibilities are stated in the General Condition.
Responsibilities of Any other Agency Contributing to the Project: All agencies will work thru the Construction Manager Project Inspector. The Construction Manager will then keep the Owner informed of issues that may arise.
The Notice to Proceed will be signed after MoDOT concurs that all contract documents are in place. All parties will receive an executed copy of all documents.
Liquidated Damages are $700 per day for every day beyond the final completion.
Final Acceptance of Work: The Contractor must complete all work including punch list items, provide lien releases, consent of surety, affidavits of payment, before final acceptance.
In other business:
Commissioner Jordan made a motion to approve the Rapid Financial Solution LLC program for paying jurors for services at a cost of .55 cents per debit card. Commissioner Jarrell seconded the motion. All three commissioners voted yes.
Commissioner Jordan made a motion to request bids for a cleanout of 2,000 linear feet of drainage ditch #17 which is east of highway 25 and north of highway 91. Commissioner Jarrell seconded the motion. All three commissioners voted yes.
Commissioner Jordan made a motion to request bids for the 2023-2024 Healthcare Provider for Stoddard County employees. Commissioner Jarrell seconded the motion. All three commissioners voted yes.
Sheriff Carl Hefner produced three options for the leaking pipes in the old jail. Commissioner Jordan made a motion to replace plumbing and use the existing stainless steel toilets/sinks as they are good shape just need new internal parts. Cost is $27,500 for the c-block section in the old jail that will be used. The other two quotes were much higher for complete replacement. Jarrell seconded. All three voted yes.
No other business was conducted after Presiding Commissioner Danny Talking left early.
Commissioner Jordan made a motion to adjourn at noon. Commissioner Jarrell seconded. Both agreed.
